The Features a Contract Management Software Must have

It can be daunting to select the ideal contract management application for your enterprise, mainly due to the numerous services providers in the industry. Many business managers and entrepreneurs may be wondering how they can find the best software to integrate n their platforms. Choosing the wrong item may be costly because it may necessitate the business to buy another application since the first does not serve its purpose.

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An Overview of Contract Management Software

Due to the agreements ventures engage in with suppliers, workforce, and other stakeholders, it is critical to managing the agreements. It helps with efficiency and performance, which translates to a return on investments. The platform will help automate and streamline the various processes essential in a contract’s lifecycle. 

Companies are investing in digital platforms to gain a competitive edge over rivals. Having better processes ensures the enterprise performs better. In this case, the stakeholders will have confidence and trust in companies with efficient contract engagements. Also, it helps businesses avoid getting into a contract with high-risk parties. Below are some critical features that a contract management application must have;

1. Lifecycle management

It is vital to manage a contract from its initial stages to the end. A system that caters for limited phases to a contract lifecycle will not be the ideal to use. On the contrary, a business should focus on a holistic approach to get the best results. Since there are more complex and numerous agreements that companies have to deal with daily, having a system that caters to the entire process will streamline the process entirely.

There will be no need to add additional staff to handle the other phases in a contract’s life as the application can handle the entire process. It will save time and money. Therefore, the software to chooser should support the initial stages, including requesting contracts, drafting, and approvals. It should make correspondences easy during the phase to speed up the process. 

The middle stages that include negotiations and signing the contract, will require managing. An ideal application should allow sharing of documents between the parties and eliminate the need to travel for the processes. In turn, the stages will be faster, ensuring a business closes deals early. It should support the legal process to ensure compliance and accuracy in the provisions. 

Monitoring of critical events or timelines and auditing of contracts are vital stages in the lifecycle. Contract management software should provide the data essential for action. The reports will help with strategic planning and future decision-making.

2. E-Signatures

With companies dealing with stakeholders from all over the globe, it is beneficial if the parties can sign a contract electronically. The leading contract management systems will offer the features. It will significantly reduce the time it takes to sign the agreement. Also, electronic signatures help eliminate the transportation and accommodation expenses for a party to sign the document. 

After negotiating the deal, businesses can sign the document virtually, and still, the agreement will be legally acceptable. Ensure the types of e-signatures are standard in operation and acceptable in case of a lawsuit. Effective contract management software will have its e-0signature features and portals when both parties can access virtually.

3. Supporting Integrations

The personnel working on the contract management will require to export and share information throughout its lifecycle. Therefore, the ideal application should integrate with other software essential in the work environment. It includes Microsoft Office and different Google workplace integrations. 

The supporting features help the personnel access the information in contract management software with the other platforms. It reduces the time it takes to translate the information and allows data exportation to the relevant sites. The tasks should be seamless, thus eliminating finding other applications to convert the records into the desired format. 

4. Artificial Intelligence

Automation of reports and monitoring of timelines is possible through artificial intelligence. It helps the business quickly identify opportunities to invest in while at the same time determine any risks that may arise. Artificial intelligence will help ventures get ultimate benefits from the agreements they get into.

On the other hand, AI reduces the time it takes to input data concerning new deals. It will pull previous data that the person can use in the data entry. Also, the legal experts can use the platform to extract particular clauses they will need in contract development. Tagging of similar projects helps with accessibility and accuracy. 

The authorized personnel can create criteria that the system can identify or flag through the artificial intelligence features. Therefore, the management can analyze the data and get statistics on contract performance. The initiative is beneficial when they want to identify and mitigate potential risks throughout the contract lifecycle. Since the system will continue to learn about the software’s records, it will significantly reduce its time to search for items.


Consider the above four essentials in contract management software. They will help with efficiency and performance.


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